Abdullah - Digital fortress

A few grammatical errors.. fixed. Besides the ones ive sent you in PROJECT GUIDELINES ONE, this could be used as sample too..


Description of the Problem

Digital Fortress is an electronics retail store that was founded by Mr. Ahmed Fayaz in 2002. It currently has only one branch near WAPDA Town roundabout in PIA society. Mr. Ahmed Fayaz is currently the manager of Digital Fortress. Digital Fortress deals in selling of different electronic items that include mobile phones, mobile phone accessories, televisions, computers, computer accessories and different types of gadgets. During the years it has become very famous in the neighborhood. Now it has a large number of customers visiting every day. And they also various electronic suppliers, in which most of them are multinational companies, that are famous all over the world. And provide them with the latest devices available in the market, as soon as they are launched.
The major problems include data security as all of the information is kept in drawers. The system is inefficient as all the records are kept and recorded manually on registers, which in turn makes it difficult to generate reports as everything is hand written. They also have problems in keeping and searching the warranties of the items purchased and customer loyalty cards as all the records are stored in registers, and it also wastes a lot of valuable time. It is also very difficult to maintain and update the inventory manually. The service time is long and takes toll on customer satisfaction.

The manager of the store has asked me to evaluate the current system and provide a reasonable solution of their problem.



Aim and Objectives
My aim is to make the inventory control system more efficient as well as the record keeping of the sales, customers and suppliers. The objectives are as follows:

Improve inventory control system by developing optimal information system which will be easily updated and managed on day to day basis, which would help in restocking and sales of the products.
Improve Data security by enabling ID’s and passwords that would restrict the employees to their required fields, and also by enabling the system to back up.
Improving the data entry system by introducing validation checks, this will prevent errors and result in more customer satisfaction.
Improve the financial management of the system by organizing the sold items, their warranties, customer info and loyalty cards into a database.
Make a system that could generate reports for sales, customers, suppliers, stock etc. instantly, so the owner can see up to date information about any section at any time.
By organizing the stock items into a database that would decrease both searching and service time while selling items.
Making the system faster and more efficient, by organizing all the data into a database that should be user friendly and most probably click point based.
Reducing data storage space by introducing modern computerized data storage media.
Making amendments easier by having an edit option in the database for stock items, suppliers, and customers.
Reducing transaction time by introducing an efficient billing system that would use modern data entry methods such as barcodes etc. automatic calculations n generations of the bills that may also add the purchases to the proper customer’s account.