Shaujat - ANS

Analysis
Introduction

In beginning of year 2005 Mr. Kamran Shafqat started a shop ANS Video centre in Hafizabad. Hafizabad is a small city in which most people are employed in field of agriculture. At that time people of this city very rarely used to rely on multimedia for entertainment. One reason for this was that they did not had any shop in city to provide them material i.e. CDs and DVDs.

ANS was the first video shop in Hafizabad. The aim of shop was to rent out DVDs. The shop only deals with DVDs of movies. Mr. Kamran, before starting shop used to work as manager sales in Blockbuster Videos Lahore, so he had vast experience of maintaining business of video shop. Business was started from very low level in single shop and three members of staff but with time shop was able to attract many customers and was able to win there trust. Mr. Kamran has shifted shop to a double story building and shop has staff of 15 persons including 5 women. Staff does not have fixed salary. They receive 10 percent of the total money received from members associated with them. Shop remains open from 1:00 pm to 1:00 am.

Shop has 1978 members in total. Details of each member are written on resisters. Record of movies available is also updated. Apart from that, details of staff and members associated with them are also written on separate registers. Time is wasted in searching movie and records of members as number of members is now near 2000. Members have to wait for long time for turn and many of them leave shop unsatisfied. This is against the manifesto of shop. Searching records of staff and calculating their salaries is another problem. The store is currently being run by quite a number of employees and all have different writing styles. Staff members can read "5" as 5 or S. This cause serious problem as often different movie is handed over to customer.
Another problem is security of records. It is not satisfactory in manual system as no backups could be easily maintained. If records are stolen or destroyed by natural or physical means store will be in huge loss. There is also big problem of cheaters who knew video shop do not has system of checking validity of membership card and had created duplicate cards.


Shop has passed the time when it could managed by manual documents. Now it is almost impossible. I am one of the member of XYZ Videos and close friend of Mr. Kamran too. I face these problems too so I choose to make my O level project on XYZ Videos.

(continuity of name. How can this be your final submission and you still ignore such mistakes. Decide if it is ANS or XYZ.)

Aims and Objectives New System

 The system would be more efficient in data managing so it can result in better searching of movies and managing data.
 It would be able to replace all paperwork that is taking up precious space of the Video Store, which could be put to other use.
 To create a backup to secure work in the form of USB and DVDs
 To prepare database managements system this would increase the security of records.
(security is increased via password protection.. do NOT confuse functions of one thing with another)
 It would be able to reduce human participation, as far as possible, so that the chance of errors and mistakes of any type are negligible.
(Reducing human participation?? Manpower required will be lesser, chances of human errors reduced!)
 It would be able to reduce work load on remaining staff.
 To keep the updated record of salaries of employees and there working hours.
 System would perform validation check on membership card.
 System would have facility of internet so messages can be sent to member by Emails.
 Security system of video store would only allow authorize people to gain access.
 The system would be able to print report
 The system would also be able to calculate the bill that customer has to pay.
 The system would allow the user to add, edit or delete records and should also have buttons for easy and simple navigation so that records could be updated easily.
 User friendly interface should be used to enter data as staff of Video Store will not be initially trained.
 It should be able to replace extra staff employed for updating records of member, movies available and movies rented.
 The system should have combo boxes, check boxes and option boxes etc. so that only correct data can be entered and that the user does not input any calculations which might have a greater chance of being incorrect.
 System should be able to show graph of profit and loss of Video Store.

Make sure you promise them only what your system WILL do. If you mentioned a P&L chart, your system has to have it.